Free Downloads for Restaurants, Bars and Hotels
A robust tip sheet template for full-service restaurant teams. Calculates tip amounts based on number of hours worked.
Built for quick-service restaurants — from coffeeshops and cafes to fast food and food trucks.
Calculate tip pools for hotel employees. Create tip pools by department, or combine into a single pool.
Choose from 3 tip-pooling calculator templates: FSR, QSR, and Hotels and Resorts.
Google Sheets and Excel: Each template is available in an Excel and a Google Sheet version.
Access any time: You'll have the option to instantly download, and we'll send a link straight to your inbox so you can reference it at any time.
Simple, step-by-step instructions on each tab
Easy to tailor to your team
Robust, built-in formulas do the hard work for you
Bonus: If you're a Kickfin customer, tip amounts are generated in a ready-to-upload file for instant payouts.
Payouts are too important to mess up. With Kickfin’s tip pooling software, tips are automatically calculated based on the rules you set, minimizing the risk of human error and ensuring that payouts are compliant.
See Tip Pooling Software →
A tip pooling calculator is a tool used by restaurants, bars, hotels, and other service industry teams to calculate the distribution of tips among a group of employees.
If you’re unfamiliar with tip pooling (sometimes called tip sharing) — it’s a system in which all or a portion of the tips earned by employees are pooled together, then redistributed among the group according to that company’s tip pool policy. There are pros and cons to pooling tips, but ultimately the goal is to ensure that all employees who contribute to the service receive a fair share of the tips, regardless of their specific role. You can learn more about the ins and outs of tip pooling here.
Tip pooling calculators typically leverage built-in formulas to determine how much each employee should receive from the pool. Those formulas are based on factors such as the percentage of tips collected, the number of hours worked, and the employee’s job responsibilities. The tip pool calculator can simplify the process of distributing tips and ensure that all employees are compensated fairly.
Tip pooling calculations can be complicated, depending on the policy in place. Plus, even if your manager is a math whiz, it’s never fun to crunch numbers in the back office at 2 a.m. when you’re trying to close up (and your bleary-eyed employees are anxiously awaiting their tip-outs).
A tip pooling calculator template, or a tip-out sheet template, has built-in formulas that make it easy to quickly total up tip amounts for each employee at the end of their shift.
If you don’t have a tip pooling policy in place, or you think yours needs a refresh, a template can be a good place to start. It can provide best practices for structuring a tip pooling policy — such as which employees are included in a tip pool and how tips are divvied up (e.g., based on hours worked, percent of sales, points, or some combination of the three methods).
We find that some teams overcomplicate their tip pooling systems. Or sometimes, their approach unknowingly puts them out of compliance with tip pooling regulations — a costly legal minefield. A tip calculator template can give you an idea of how other teams are creating compliant tip pools. (But keep in mind: tip pooling regulations can vary by state and even municipality, so brush up on the rules that apply to you and consider consulting an attorney before implementing or updating a tip pool.)
Absolutely! The best tip pooling calculator templates are flexible and customizable. We’ve made these easy to tailor to your team. Start with the template that’s closest to your type of company, and just follow the instructions within the template.
Give us a shout! We’re happy to help. Contact sales@kickfin.com for support, or reply to the email that we sent you with your template link.
Check out the following articles and guides if you’d like to learn more about tip pooling policies and calculations.
We’re so glad you asked! If you’re tired of templates and spreadsheets, head over to our Tip Pooling Calculator Software page and learn how Kickfin can auto-calculate tip amounts, instantly!
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