10 Restaurant Management Tips for Your Business

Running a successful restaurant requires juggling staff, food quality, customer service, finances…the list goes on (and on). Whether you’re a seasoned restaurateur or a management newbie, implementing effective restaurant management strategies is crucial to the success of your restaurant, team and bottom line.

Chances are, you’re already doing a lot of these things — but it’s never a bad idea to revisit your restaurant management approach and make sure you’re covering all your bases.

Here are 10 restaurant management tips to help you navigate the restaurant industry, boost efficiency, and take your business to the next level.

1. Invest in restaurant technology

Your tech stack impacts every aspect of your approach to restaurant management.

The standard restaurant tech stack has changed in recent years — and it continues to evolve as new innovations roll out. Here are some essential tech tools every restaurant owner should consider leveraging:

Point of sale (POS) system: We know, we know…a POS is table stakes. But there are a ton of options out there — and if you haven’t done so lately, it could be worth revisiting your current POS to make sure it’s checking all your boxes. An advanced POS system goes beyond processing transactions. It can track sales, organize menu items, manage staff, and offer detailed reports to aid in business planning.
Inventory management software: Our motto: Automate what you can — and that includes inventory management. Accurate inventory tracking reduces waste and helps boost profits. Inventory management software helps you keep track of what’s in stock in real-time, predicting what you need to reorder and when.
Payroll software: A good payroll system simplifies the complicated task of managing staff wages, benefits, and tax deductions. It automates calculations, reducing the chance of errors and ensuring your staff is paid correctly and on time.
Tip management software: If you’re still paying out credit card tips in cash, it’s time to hit the “easy” button. Tip pooling and distribution software can be run as a standalone system or integrated with your POS to calculate and distribute (cashless!) tips instantly to your employees’ bank of choice. That means no more bank runs, a lot more visibility into tip payments for easier reporting — oh, and happier employees. (Sign up for a demo to hear more from one of our experts about what we do and how it can help you.)
Reservation and online ordering system: In today’s digital age, an online reservation and ordering system is non-negotiable. It allows customers to make reservations or order food online, improving their dining experience and boosting your bottom line.
Customer relationship management (CRM) system: Sometimes, leaning into automation and digitization can also mean less personalization. But for most restaurants, it’s still important to maintain that human touch and build meaningful customer relationships. A CRM system can help you do just that. It stores customer data, tracks their preferences, and ultimately allows you to better understand their preferences — creating a more customized experience and ultimately customer loyalty.

2. Formalize your staff training program

Investing in regular staff training is another key restaurant management strategy that gives your people what they need to succeed.

A well-trained staff will not only possess the necessary skills to perform their roles efficiently, but they also reflect your restaurant’s standards and values. Whether it’s the kitchen staff preparing meals or the front-desk staff interacting with the customers, every individual contributes to the overall customer experience.

Staff should be trained on how to handle various situations, from managing customer complaints to upselling menu items. Training also ensures that hygiene and safety standards are consistently met.

3. Consider the employee experience

The hospitality industry is known for high employee turnover. Part of that is due to the nature of the job — many employees join the workforce during transitional seasons of life (think: college kids); there’s seasonality to consider, etc.

But turnover is also due to the fact that hospitality is a grind — and if you’re not meeting you’re staff’s expectations when it comes to things like culture, flexibility, and even benefits, then they’ll look elsewhere. (And they’ll likely find something, given the tough labor market.)

In addition to simply keeping your restaurant running, having a high staff retention rate makes every aspect of your operations easier. When your staff stays with you for a long period, they become more familiar with your standards, operations, and expectations, and are better able to deliver consistent, high-quality service.

Frequent turnover, on the other hand, can lead to inconsistencies in service delivery and creates more headaches when it comes to scheduling and management. Plus, the cost of recruiting, interviewing, and training new hires adds up over time – especially if new staff only stays for a few months. Turnover also ups your admin burden when it comes to tasks like payroll and user management for your tech systems.

A few retention-oriented tactics you can incorporate into your restaurant management plan:

Competitive wages
Employee benefits (which may be more financially feasible than you think!)
Career growth opportunities, with a clear path to achieve them
A fun, respectful workplace culture

One key factor contributing to employee satisfaction and retention in the restaurant industry is the fair and prompt disbursement of pay and tips. That’s where Kickfin can help. Kickfin is a digital tip distribution platform that enables restaurant owners to send tips directly to their employees’ bank accounts, instantly after their shift.

By eliminating the need for cash handling, Kickfin not only increases efficiency but also ensures transparency and fairness in tip distribution. Employees can expect to receive their tips promptly, fostering a sense of financial security. Moreover, the immediacy and reliability of Kickfin’s system can boost employees’ morale, leading to increased job satisfaction.

4. Focus on Customer Experience

As a restaurant manager, prioritizing service is crucial to ensuring your customers feel welcome and receive a high-quality experience. That includes:

Greeting guests: Invest time in training your staff on how to interact with customers — which starts the moment someone walks in the door. A genuine, prompt greeting sets the tone for the overall dining experience.
Communication: Employees should be able to communicate clearly, listen to customer needs, handle complaints with professionalism, and provide quick solutions. Not only does it demonstrate your restaurant’s commitment to satisfaction; it’s also a great way to help your employees boost their tips.
Efficiency: Quality service means efficient service. Make sure orders are taken accurately and delivered to tables promptly. Regular staff meetings can be useful to highlight areas of improvement for both front-of-house and back-of-house — and it’s an opportunity to recognize efforts of staff who consistently go above and beyond.
Feedback: Feedback, whether positive or negative, is a powerful tool for improvement. Consider using comment cards, online surveys, or simply asking customers about their experience. This not only shows your customers that their opinion matters, but it offers insights into how your service and food are perceived and where there might be room for improvement.

5. Be aware of online reviews

In today’s digital world, online reviews significantly influence a restaurant’s reputation and customer decisions. Continuously monitor and respond to reviews on platforms like Yelp, Google, TripAdvisor, and social media.

Negative reviews, in particular, should be addressed promptly and professionally. Avoid getting into online battles: Simply apologize for any shortcomings, acknowledge the customer’s dissatisfaction, and suggest a resolution. This approach shows potential customers that you’re dedicated to providing exceptional service and willing to make things right when they don’t go as planned.

Positive reviews deserve your attention as well. Thank each customer for their feedback and express your delight in serving them. It will encourage repeat business and inspire others to visit your restaurant. You might even consider incentivizing those who have had positive experiences to share them more widely.

6. Always be marketing

Continuous marketing is essential to keep your restaurant at the forefront of customers’ minds. Actively promoting your restaurant on various platforms, like social media, flyers, and local newspapers helps you reach a broad audience and increase visibility. Social media platforms, in particular, offer cost-effective and highly engaging ways to connect with customers, showcase your food, and build a community.

Regular updates about new menu items, special discounts, and events can entice customers and increase sales. It’s also beneficial to leverage local publications, as they can help you attract a local crowd and build a loyal customer base. Distributing flyers and circulars in nearby areas can be effective, too, especially for promoting new offers or events. Keep in mind that marketing is a continuous process – not a one-time, check-the-box restaurant management task.

7. Experiment and innovate

The best restaurant management plans leverage outside-the-box thinking. Don’t be afraid to experiment with different aspects of your business — for example:

A dynamic menu can keep your patrons excited and curious about your offerings. Trying out new recipes or introducing seasonal dishes can provide a unique dining experience, attracting new customers and encouraging regulars to keep coming back.
Creative pricing strategies can drive profitability. Offering discounts during slow hours, or bundling certain items together at a lower price, can boost sales and enhance customer satisfaction.
If you have the space, hosting private events can also increase sales while making your restaurant feel like an entertainment destination — and can be an opportunity for new guests to visit your business.
Live music nights, themed dinners, or cookery workshops can generate buzz around your establishment and foster a sense of community amongst your customers.
Rethinking the decor — whether it’s a true overhaul, a spruce-up, or simply decorating for seasonal trends — can make your space feel fresh and inviting, which in turn elevates the dining experience.

8. Be aware of your cash flow and accounting

Keeping a close eye on cash flow and accounting is essential for maintaining sustainable restaurant operations. Inconsistent or inadequate cash flow can lead to various challenges, potentially affecting your ability to pay employees, suppliers, and other expenses.

Remember, as a manager, your continuous focus on cash flow and accounting is critical to the financial health and success of your restaurant. Using technology like bookkeeping software can significantly aid in this endeavor, allowing you to focus more on delivering exceptional food and service to your customers.

This is another area where digital tipping can make restaurant management more efficient. With more credit card tips than ever before, many restaurant managers know the pain of not having enough cash in the safe to pay out tips at the end of a shift. Kickfin makes it easy to distribute tips instantly (no cash required) by instantly transferring funds to your employees’ bank accounts. Not only do real-time, digital payouts make for happier customers — it also makes reconciliation and reporting a breeze, and gives everyone greater visibility into cash flow.

9. Connect with a mentor or other restaurant owners

Establishing connections with a mentor or other restaurant owners can provide invaluable insights and guidance for your business. A mentor with industry experience can offer advice based on their own triumphs and mistakes, helping you to navigate the challenges of the restaurant business and stay up-to-date with the latest trends and best practices. They can provide a fresh perspective when you’re faced with difficult decisions, and their wisdom can prevent you from making common mistakes.

Similarly, joining a community of restaurant owners or managers can offer a platform for mutual support and information exchange. Communities often host forums or meetings where members discuss industry changes, innovations, and common hurdles, providing practical solutions based on their experiences. Amidst the ups and downs of the restaurant business, these connections can serve as a lifeline, providing emotional support and reassurance.

Having a mentor and being part of a community enables you to continuously learn, grow, and adapt, enhancing your ability to manage your restaurant effectively and successfully.

10. Be the manager you’d like to work for

Being a successful restaurant manager takes more than just business acumen; it requires embodying the qualities of a leader. As a manager, you need to be an excellent multitasker, capable of overseeing several operations simultaneously.

You also need to be transparent. Being open and honest with your staff fosters a sense of trust, respect, and loyalty. Share relevant information, provide clear instructions, and involve employees in decision-making processes where appropriate.

If you own or manage a restaurant, you set the tone for the entire establishment. A positive attitude is contagious, inspiring employees to put their best foot forward and delivering an exceptional dining experience to customers. Through your enthusiasm, commitment, and resilience, you can create a motivating work environment that translates into the overall success of your business.

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Product and Company News

Kickfin Ranked 65th Fastest Growing Company on the 2024 Deloitte Technology Fast 500

We’re thrilled to announce that Kickfin made the Deloitte Technology Fast 500™ list, a ranking of the 500 fastest-growing technology, media, telecommunications, life sciences, fintech, and energy tech companies in North America.

How Kickfin stacks up

Overall, 2024 Technology Fast 500 companies achieved revenue growth ranging from 201% to 153,625% over the three-year time frame, with an average growth rate of 1,981% and median growth rate of 460%.

Our 2,144% revenue growth earned us the 65th spot on Deloitte’s list. It’s another exciting milestone for Kickfin — but more importantly, it’s a meaningful validation of our mission to take the clunk out of tip management, so payouts are faster, smarter and safer for every restaurant team we serve.

Based on Deloitte’s ranking, Kickfin is:

The highest-ranked restaurant tech company on the list
The *only* tip management company on the list
Austin’s fastest-growing tech company

Growth driven by product innovation, demand for automation

Kickfin was the first digital end-to-end tip management solution on the market — and with more than $2 billion payouts to more than 250,000 restaurant employees, we continue to be the largest and top-ranked.

Why?

It comes down to working the way our customers work — and not the other way around. Not only do we automate the tip pooling and payout process for thousands of restaurants and bars; no two tip policies are alike, so we’ve built a solution that gives them the flexibility and customization they require.

With more than $2 billion payouts to more than 250,000 restaurant employees, Kickfin continues to be the largest and top-ranked tip management software on the market.

That’s a big reason we’ve focused on building direct, robust integrations with the leading POS systems on the market. So far, we’ve rolled out integrations with Toast, SkyTab, Oracle, PAR, Heartland and Square — and the list continues to grow.

“In recent years, digital tip management has become table stakes,” said Justin Roberts, Kickfin’s co-founder and co-CEO.

“Operators now understand the significant efficiencies to be gained by eliminating manual tip-out processes. It’s no longer a question of ‘if,’ but ‘how.’ As a direct result of our commitment to innovation and customer success, we’re thrilled to see more and more restaurants select Kickfin to modernize their tip management.”

A big thank-you to our customers who trust us with their payouts, to our partners who support, collaborate (and integrate!) with us, and of course, every member of the Kickfin team.

About the Deloitte 500

Now in its 30th year, the Deloitte Technology Fast 500 provides a ranking of the fastest-growing

technology, media, telecommunications, life sciences, fintech, and energy tech companies — both public and private — in North America. Technology Fast 500 award winners are selected based on percentage fiscal year revenue growth from 2020 to 2023.

In order to be eligible for Technology Fast 500 recognition, companies must own proprietary intellectual property or technology that is sold to customers in products that contribute to a majority of the company’s operating revenues. Companies must have base-year operating revenues of at least US$50,000, and current-year operating revenues of at least US$5 million.

Additionally, companies must be in business for a minimum of four years and be headquartered within North America.

Ready to take the next step?

See how brands like Walk-On’s, Marco’s, Bar Louie and more are automating tip pooling and payouts with Kickfin. Schedule your 10-minute demo today!

Industry Trends

How the 2024 Presidential Election Could Affect Taxes for Tipped Employees

It’s an election year, in case you haven’t heard! 😉 This one has major implications for tipped employees — specifically, when it comes to taxes.

It’s no secret that our Democratic and Republican candidates are running on very different platforms. But when it comes to tip regulations, Vice President Kamala Harris and Former President Donald Trump actually both support reducing taxes on tips.

A little context on taxes and tips

We’re just going to state the obvious: For the average American, tax reporting can be pretty, pretty confusing. For the millions of employees working in tipped occupations — well, that creates another layer of uncertainties.

(Do I have to report my tips? Do have to report my cash tips? Will anyone know if I don’t report my tips? What happens if I don’t accurately or fully report what I earned?)

Historically, there’s been a trend of hospitality employees underreporting cash tips to prevent higher tax burdens. And while this may reduce what employees owe Uncle Sam in the moment, there can be downsides: e.g., if they find themselves eligible for unemployment, if they’re trying to qualify for an auto loan or mortgage, etc.

However, that urge to underreport could be relieved in the near future, given the tax code changes both of our presidential candidates have proposed. The TL;DR: Both Trump and Harris have voiced their intention to relieve some of the burden on tipped workers in restaurants, bars, hotels, and other service positions.

Here’s a quick summary of each candidate’s plan, as well as some potential impacts for restaurant employees.

Trump’s plan for tipped employees

Trump shared his plan to reduce tipped income tax burden at a rally in Las Vegas — fitting for a city that’s built on the gig economy. Nevada is home to the highest concentration of tipped employees who work in the many hotels, casinos, and restaurants that millions of tourists flock to annually.

During the rally, the former president announced that he would make tipped income exempt from federal income tax, stating it would happen “right away” when he takes office.

Since speaking at the rally, Trump has not yet clarified what this would mean for tipped employees. Many servers want to know if this is an exemption just on federal income tax or if the proposal includes payroll taxes (social security and Medicare).

Harris’s tip tax proposal

Harris also took the opportunity to speak on her tipped income policy while visiting Nevada. Much like Trump, she knew she’d have a captive audience when it comes to tipped earnings.

Her proposal promises to exempt tipped income from the federal income tax, but she has made clear that tips will still be subject to payroll taxes. While not yet confirmed, campaign insiders say Harris is considering placing some guardrails on her plan — like a caveat that the tax exemption only applies to employees earning less than $75,000 per year.

Is one plan better than the other?

In short: probably not. (Most service and hospitality workers do not earn above the $75,000 threshold that’s been suggested by the Harris campaign.) So either way, servers, bartenders, and hospitality staff can expect to see a lower tax burden during the next administration.

But what does that look like in practice?

Most tipped employees aren’t receiving their tips on payroll — they’re walking out of every shift with their earnings for the night, deduction-free. Instead, the taxes are paid on payroll out of their hourly earnings, which is why many servers get $0 paychecks every two weeks. With a reduced tax burden, most servers will see the difference in higher paychecks.

On the other hand, economists are wary of the impact of eliminating taxes on tips, citing the reduced funding for social security and Medicare. And with so much negative sentiment around “tipflation” these days, experts also speculate that a reduced tax burden may result in even more hesitance at the tip screen.

Increasing minimum wage

We’re closely following campaign promises about an increase to the minimum wage — especially in regards to the tipped minimum wage and the tip credit.

Minimum wage earners have been eyeing an increase, noting that the federal minimum wage of $7.25 per hour hasn’t increased since 2009, and servers, bartenders, and other tipped employees have been earning $2.13 per hour for over 30 years. An increased minimum wage paired with the reduced tax burden could make a major difference for service workers trying to keep up with the rising cost of living.

In the Harris camp, removing tax on tips is just part of the plan to take some pressure off service workers. While Harris hasn’t shared a detailed plan for bumping up the minimum wage, she has indicated that she would support an increase.

In previous election cycles, Trump stated that he would consider a minimum wage increase, but he has not shared his opinion on the matter during the 2024 presidential campaign.

Of course, we’re a ways out from any real policy changes actually shape — but if you’re looking to make your tip management process less taxing in the interim (see what we did there?), Kickfin is here for you! Check out how you can use Kickfin to auto-calculate tip pools and send payouts directly to employees’ bank accounts in seconds.

Restaurant Management

Top 4 Ways to Protect Your Restaurant from Cash Shrinkage

No matter what industry you work in, there’s always a risk for shrinkage and theft. Ninety-five percent of all businesses experience theft in the workplace, and up to 75% of employees have admitted to stealing from their employer.

Most of the time, it’s not intentional or malicious. For restaurants, it could be something as innocent as giving your friends a free drink or asking the kitchen for food and neglecting to ring it in.

But when you have a lot of employees handling cash day in and day out, it can be very tempting for someone to take advantage of systems and pocket extra money at your expense. To make matters worse: because cash is hard to track, it can be tricky for operators to put their finger on exactly what’s happening — at least, before it starts to impact your bottom line.

While cash shrinkage can jeopardize your business, operators do have the power to protect their restaurants. Ultimately, it comes down to having the right processes, systems and partners in place.

Here are 4 things you can start doing today to protect your restaurant from cash shrinkage.

1. Create a culture of trust with employees

Most people want to come to work, do their best, and make an honest living. Creating an environment where your employees trust you with their earnings should encourage them to also be responsible with company assets, including cash.

Of course, it starts with doing your due diligence when building out your team. That means interviewing new hires in person, asking the right questions, and always checking references.

But the fact of the matter is that even good people can make poor decisions, especially when they’re struggling. As an employer, there are things you can do to keep your staff from ever getting to a place where they feel the urge or need to steal. That includes:

Paying a fair and competitive wage
Paying wages on time, in full
Giving people instant access to their earnings
Offering employee benefits and perks if possible
Adhering to federal, state and local labor/wage regulations, especially as they relate to tips

Bottom line: If you show that employees you take their financial well being seriously, it can foster an environment of mutual respect, making employees less likely to consider theft as a reasonable (or justifiable) option.

2. Minimize cash touchpoints

It’s simple. Less cash on hand = less opportunity for cash shrinkage.

In the unfortunate case that a high-ranking employee is stealing from your restaurant, cash tip outs make it much more difficult to catch and trace. Anyone with access to cash registers and safes has the opportunity to take a few extra bills — and you may not notice until well after the cash is pocketed and spent.

Instead of locking up cash and making only a few employees responsible for the massive task of paying out tips, take advantage of new technology that eliminates cash from the tip out process. Fewer people will need to manage cash, which adds one extra layer of security against theft.

Bonus: cashless tipping vendors like Kickfin give your employees more flexibility with their earnings. They can opt for tips to be sent directly to their bank or to have them put on their payroll check, empowering employees to make their own financial decisions.

3. Create a digital paper trail

The trouble with cash is the inability to track it. Half the battle is realizing that the cash is missing; and once you know it’s gone — well, now what?

Digital gratuity management software makes it easy for restaurant operators to create a digital paper trail for all tip payouts. You’ll be able to identify any improper payments, who they went to, and who authorized the payout — removing a major security soft spot.

Not only will you feel more secure, but your loyal employees will thank you for making tip outs much easier.

4. Select a secure tip management partner

Removing cash-on-hand is a great first step, and it should make any potential theft traceable back to the person responsible. But wouldn’t you rather prevent theft before it happens?

If you’re ready to bring your gratuity management into the future, make sure to thoroughly vet your options — because not every digital tip out software has strong protections against theft.

That’s why Kickfin has optional guardrails that can mitigate your risk of employee theft.

Maximum tip amounts: Limit the amount that can be issued in any individual payout.

Role policies: Create policies to limit who can receive payments by role type, and limit who can send payments to themselves.

Multi-factor authentication: Set your own rules to require MFA at any point, whether at every login or once a month.

Payment interval approval: Trigger a requirement for second approval for an employee’s first payment or their first payment in a determined number of days.

Payment velocity approval: Trigger a requirement for second approval when an employee receives a determined number of payments within a certain interval.

For our POS integration partners, Kickfin can also put guardrails around your tip calculation policies to prevent fraud. While we offer the ability to send payments through manual entry, spreadsheet upload, or using our tip calculation software, integration users can disallow manual and upload payments to prevent any ad hoc payouts.

Integration users can also lock in their tip calculation rules, so that only certain users can make changes to the calculation policy.

How Kickfin helps in the event of fraud

Even without the temptation of cash in the safe, where there’s a will, there’s a way.

If you find yourself in a regrettable situation with an employee, your tip management partner should be there to back you up. Thankfully, our platform tracks each payout which will help you identify irregularities and the source of the problem.

The Kickfin team will always be there to support our partners who experience security breaches.

Check your Kickfin security settings

Do you want to make sure you have the most up-to-date protections on your Kickfin account? We’ve got you covered. Reach out to your Kickfin customer support team to ask about a free security audit, where we’ll go over your current settings and offer guidance on how to minimize your risk.

Not yet a Kickfin user? Find out more about our platform and security settings with a demo today.

Restaurant Management

4 Ways to Save on Restaurant Labor Costs with Kickfin

In the restaurant industry, profit margins have always been tight — and these days, they’re only getting tighter.

Running a restaurant is a labor intensive business. You need a strong back of house team to push out food, front of house workers to greet and care for guests, and managers to keep everyone in check. Naturally, labor is one of the most significant expenses for restaurant operators. In order to keep costs reasonable for customers, even a slight overage on labor can break your budget — but thankfully there are levers you can pull to reduce labor costs.

If you want to secure your business’s financial future, you’re going to need to streamline scheduling practices and keep a close eye on labor costs… without frustrating employees who want more shifts.

Don’t worry: you can turn to traditional wisdom, sales forecasting, and emerging restaurant technology to make sure that you stay on budget.

Here are a few ways you can save on labor costs at your restaurant:

1. Rethink the schedule

Obviously, the most straight-forward way to cut labor costs is to reduce the number of people you schedule on a given night.

We get it — you don’t want to see hour-long ticket times and poor guest experiences. But you might not need as many folks on the line or servers on the floor as you think — at least, not all the time.

Staffing and scheduling isn’t a perfect science, but there are some tactics operators should test if they’d like to “right size” every shift — including:

Analyze your daily schedule. Don’t make assumptions about your peak times and slow periods. Analyze sales trends and let the data be your guide.
Anticipate seasonal trends. If you’re in a college town, don’t wait until your servers are twiddling their thumbs in July to implement a new summer schedule.
Let your seasoned staff shine. Your veteran employees likely thrive on those super busy nights when they’re running on pure adrenaline (and earning way more in tips). Consider giving more experienced workers more responsibility — assuming they’re willing and able — and you might be able to get away with fewer people on a shift here and there.

>> Learn about scheduling software that helps you manage labor and engage with employees

2. Assess and address productivity

Are you making the most of the team that you already have? There are a few ways you can identify your highest-producing employees and make the most of their success:

Evaluate employee performance. Most employees want to be successful; observe your team and analyzes things like sales per labor hour, table turnover rate, and tip volume to get a sense of your strongest players and those who could use more training (and bonus: this can reduce turnover and boost team morale)

Provide incentives. Create a fun bonus system that rewards strong performance and high levels of productivity. You can use data from the previous data point to set goals.
Cross-train employees. Training your staff to handle multiple roles – or hiring folks with vast service experience – offers flexibility for scheduling and can reduce your need for additional hires.

3. Don’t pay employees to wait for their tips

No, we’re not saying to cut all of your servers early (no matter how much they ask).

But, you can send your servers on their way much quicker when they don’t have to wait around for managers to count out cash tips. Once they’ve finished their sidework, servers can clock out and see their digital tips sent directly to their bank account, instead of hanging around on the clock waiting for the shift manager to do their check outs.

4. Prevent labor overages before they happen

Most restaurants simply can’t afford to pay overtime for staff. But sometimes your full-time staff creep toward 40 hours of work without anyone noticing…and suddenly you’re paying 1.5x what you expected for a single worker.

This, too, goes back to proper scheduling policies. Give yourself a bit of wiggle room for the employee who clocks in 10 minutes early or often takes a long time on sidework by never scheduling anyone for more than 38 hours each week.

5. Pay close attention to clock-outs

People make mistakes, and tired servers often leave their long double shift without clocking out for the night. Usually, they’ll realize their mistake and call the store to have someone clock them out (still adding extra time to their shift).

But sometimes, the clock keeps running all night, and no one notices until it’s time to process payroll. Two weeks later, your admin team is spending way too much time correcting clock-outs so that you don’t end up paying for 8 extra hours of work.

Try using technology that puts guardrails in place to prevent any clock-out mistakes before they happen. Kickfin doesn’t allow you to process and pay out tips until an employee is clocked out, so managers can make sure everyone is clocked out at the proper time.

(We also have some other exciting new features that can make your life easier!)

Not only can Kickfin help you reduce labor costs, but we’re ready to simplify your entire tip management process. Reach out to us to learn more about our instant tip calculations, integrations, and smarter tipping solutions.