What is Refranchising? (And How To Do It Right)

In recent years, the concept of refranchising has gained steam. Major brands (think: McDonald’s, Wendy’s, Johnny Rocket’s, have made refranchising an important part of their growth strategy.

Refranchising, when executed strategically, can have significant benefits, but it depends on the circumstances. Timing, financials, overall health of the brand, the economy: all of these things can be reasons to move forward with (or hold off on) refranchising.

Read on for a full definition of refranchising, including how it works and why it can be beneficial for some franchisors.

What is refranchising?

In simple terms, refranchising is the sale or transition of stores from franchisor to franchisees.

(Side note: If you’re here, you probably already understand the basic concept of franchising. But just so we’re all on the same page, here’s franchise ownership in a nutshell:

  • A franchisee pays a franchisor a fee, as well as an ongoing percentage of sales, for the right to own and operate a franchise.
  • Specifically, the franchisee is paying the franchisor for the right to use the franchisor’s trademark and business systems, and to sell its products and services.
  • Typically, a franchisor also provides ongoing resources and support to the franchisee — because when the franchisee succeeds, so does the franchisor.

Often, franchisors will maintain ownership of a portion of the brand’s stores. Take Brinker International. Brinker operates restaurants under the Chili’s Grill & Bar and the Maggiano’s Little Italy brands. Many of the restaurants are owned and run by franchisees. But a large number are not franchised and instead are company-owned. In fact, as of 2019, 60% of Brinker’s 1,676 stores were owned and operated by Brinker.)

When a franchisor decides to refranchise, that means the franchisor is selling off the stores it owns to current or new franchisees. They can also do the opposite, where the franchisor buys back franchised stores and transitions them into corporate-run stores. (Brinker did just that in 2019, purchasing 116 stores from franchisees.)

What are the benefits of refranchising?

Under the right circumstances, refranchising can be a savvy growth strategy. There are a lot of advantages to maintaining a small (or even nonexistent) footprint of corporate-run stores.

  • Stronger profit margins: Franchisors receive franchise fees and royalties from franchisees, without typical operational and overhead costs — like inventory and paying workers.
  • Less earnings volatility: In a franchise model, the royalties paid to the franchisor are typically a percentage of the franchisee’s sales, not of their profitability. That means even if a franchisee’s operations are not incredibly profitable, or profitability varies, the franchisor can still expect a relatively steady income stream.
  • Minimal day-to-day management: Refranchising frees franchisors up from having to deal with day-to-day operations, so they can focus on the big picture — like marketing, advertising, and ensuring the success of the overall brand.
  • Light capital requirements: Capital expenditures are often passed down to franchisees, decreasing a franchisor’s debt.
  • Real estate cash flow: Many franchisors own real estate and lease it to franchisees.
    Stronger performance: Generally speaking, franchised restaurants perform better than corporate-owned restaurants. There could be a myriad of reasons for this (which we won’t delve into in this blog post!).

What are the downsides to refranchising?

So, if refranchising is so great, why would any company choose not to do it? There are definite pros and cons. Most of the disadvantages to refranchising are about control (or lack thereof).

When a company decides to adopt a franchise model, they’re giving up control over a lot of areas, including:

  • Day-to-day operations: While franchisors may have systems, processes and templates in place, franchisees typically have a good deal of autonomy. They’re making decisions about inventory, staffing, training, repairs, payroll, etc. That can be beneficial for the franchisor (see above), but it can also create the opportunity for mismanagement.
  • Customer experience: When a franchisor chooses to refranchise some or all of their stores, they have less oversight when it comes to the customer experience and become more removed from the market they’re serving.
  • Brand management: Similarly, franchisors can also lose touch with the execution of their brand when they refranchise their stores, as they become more focused on the “big picture.”
  • Cash flows: Here again, refranchising can be a double-edged sword. When a company maintains ownership of its stores, they have control over all the cash flows (not just fees, royalties and real estate revenues generated).

Some restaurant industry professionals and advisors believe that maintaining corporate ownership of at least some stores helps with franchisee relationships, as it shows the franchisor essentially has some “skin in the game.”

What are the keys to refranchising successfully?

Like any corporate strategy, refranchising can go great, or it can go…well, south. The decision to refranchise should never be a rash decision or an attempt to off-load underperforming stores. Instead, refranchising should happen as part of an organized, well-thought-out program that benefits the entire franchise.

Successful refranchising programs focus on:

  • Finding the right franchisee(s): This depends on a lot of factors. How many stores are being refranchised? How big is the geographic footprint? Is this a turnaround situation? In some situations, a “green” franchisee could be a great fit; in other situations, you might require a multi-unit franchisee with extensive operating experience, or someone with access to a significant amount of capital.
  • Avoiding overpricing: Some refranchising experts say overpricing is a problem. The focus shouldn’t be on getting the best purchase price; instead, it should be on ensuring the right franchisee is on board.
  • Minimizing disruptions: During the handoff process, it’s typically wise to minimize disruptions and maintain status quo — at least in the beginning — in terms of staffing, training, and other operational procedures and processes.

Refranchising can be a very positive move for both franchisors and franchisees. But it isn’t right for every company, even when it is the best move, it comes with pros and cons. Companies that are considering a refranchising program should do it for the right reasons, weigh their options carefully — and when in doubt, consider pulling in a consultant or advisor who can help make the right call.

Restaurant Revitalization Fund: Before You Apply, Read This

By now, you’re probably well aware that the American Rescue Plan Act of 2021 has been passed. The Act created a $28.6 billion Restaurant Revitalization Fund (RRF) — which most are viewing as a huge win for the hospitality industry.

Of course, like any piece of legislation, the RRF comes with a lot of fine print. So we partnered with CohnReznick to answer your top questions, clear up misconceptions, and help you prepare.

Not sure if you qualify? Or what you’re entitled to? Or how is this different from the PPP? We cover it all in our Q&A below. Read on!

(Please keep in mind: this does not take the place of legal or accounting advice!)

Restaurant Revitalization Fund:

The highlights

  • $28.6 billion in funding for restaurant relief signed into law on March 11, 2021
  • Administered by the U.S. Small Business Administration (SBA)
  • Eligible entities can receive a tax-free grant of up to $10 million total, with a cap of $5 million per location
  • The amount of the grant must not exceed the “pandemic-related” revenue loss

We interviewed Stephanie O’Rourk, CPA and partner at CohnReznick, to get the lowdown on the RRF. Stephanie leads the firm’s National Hospitality Emerging Concepts and Operational and Financial Consulting Divisions. 

A lot of restaurants are pretty familiar with the PPP at this point. How is the RRF different?

There are some similarities between the PPP and the RRF, especially when it comes to tax treatment and permissible utilization of funds.

But the biggest differential between the two— and this is considered a huge win for the industry — is that while the PPP is distributing loans, the RRF is distributing tax-free grants. That means you have nothing to pay back, you won’t owe any taxes on the amount you receive, and (another bonus), as long as you follow the RRF guidelines, everything you use the grant funds for is tax deductible. 

Other things to note with the RRF:

  • A longer covered period to utilize the funds
  • No specified percentages as it pertains to how much of the funds need to be utilized for eligible payroll expenses 
  • No complex loan forgiveness process to deal with, which means there’s more flexibility for restaurant operators to utilize the funds in a manner that makes the most business sense for their day-to-day operations and  individual situations.

Can you give us a quick rundown of who actually qualifies for a grant?

Restaurants, food stands, food trucks, food carts, caterers, saloon, inns, taverns, bars, lounges, brewpubs, tasting rooms, taprooms, licensed facilities or premises of a beverage alcohol producer where the public may taste, sample, or purchase products, or other similar places of businesses in which the public or patrons assemble for the primary purpose of being served food or drink; including an entity located in an airport terminal or that is a Tribally-owned business. 

Who doesn’t qualify?

  • If you are a group of affiliated entities with more than 20 locations, you aren’t eligible for this grant. It doesn’t matter if you’re doing business under the same or multiple names. 
  • State and government operated entities
  • Publicly traded entitites
  • Any entities with pending or approved grants under the Shuttered Venue Operators Grant

How do you define a group of affiliated entities?

The Act defines an affiliated business as a business in which: “an eligible entity has an equity or right to profit distributions of not less than 50%,” or “an eligible entity has the contractual authority to control the direction of the business.”

How do franchisees fit into this?

Franchisees of chain restaurants are eligible, but the “not more than 20-location” rule still applies for affiliated groups. 

Let’s say you own 5 Applebee’s locations, 7 Jimmy John’s locations, and 9 Denny’s locations. The SBA is looking at all of those combined, so you would exceed the 20-location rule and none of your affiliated restaurants would be eligible for the grant.

How do I determine how much I’m entitled to?

The legislation states that the amount of the grant must not exceed the “pandemic-related” revenue loss. For businesses in operation for all of 2019, the pandemic-related revenue loss is calculated by subtracting your 2020 gross receipts from your 2019 gross receipts. 

But we’re seeing a lot of misinformation out there, largely because of the PPP. The new legislation also states that the pandemic-related revenue loss amount you’re entitled to will be reduced by any PPP loans that you received (both 1st and 2nd draw amounts) — until further guidance is released by the SBA operators should assume the total amount received regardless of whether you have repaid a portion or all  of your loan. As an example:

  • Let’s say you did the math and determined that your pandemic-related revenue loss was $30 million. 
  • At some point, you received a PPP loan for $10 million.
  • And as of December 27, 2020, you’ve returned $5 million of that PPP loan.

The SBA is saying your pandemic-related revenue loss is going to be $20 million — not $30 million, and not $25 million, making you eligible for a potential $10 million for an affiliated restaurant group, and $5 million if you operate one physical location.

We could receive more specific guidance around this in the coming weeks. But for now, the Bill states the total amount of PPP loans received must be subtracted.

With that in mind, how should restaurants be handling their PPP loans?

Restaurants have until March 31, 2021, to draw or re-apply for the PPP. Businesses that were previously approved for a PPP loan but decided to return a portion or the full amount of their PPP loan proceeds should consider whether to re-apply for their originally approved maximum loan amount.

What if a restaurant opened in mid-2019, or at some point in 2020? How do they calculate their loss?

  • For entities not open for the entirety of 2019, average monthly receipts multiplied by 12 may be used for both 2019 and 2020.
  • If the entity opened during the period beginning on Jan. 1, 2020, and ending on the day before the date of enactment, the grant is calculated by taking the entity’s eligible payroll costs incurred by the entity and subtracting any gross receipts received.
  • For an entity that is not yet open at the date of application, the grant is the amount of eligible payroll costs incurred

It’s worth noting that SBA reserves the right to implement an alternate formula for any of the above-mentioned scenarios.

What can I use the grant for?

It’s pretty well defined and very similar to the PPP. Payroll costs, principle and interest payments on mortgage obligations, rent, utilities, maintenance expenses (including construction to accommodate outdoor seating as well as walls, floors , deck surfaces and FF&E), supplies (including PPE and cleaning supplies), normal food and beverage inventory expenses, paid sick leave and any other expenses the SBA determines to be essential to maintaining an eligible entity..

You cannot use the funds for business expansion purposes as this is not deemed a permissible usage of the funds. And you’ll need to be prepared to make the same good faith certification that PPP borrowers made — i.e., current economic conditions makes necessary the grant request to support the ongoing operations of the eligible entity.

Transparency is key. We expect the SBA will reserve the right to audit businesses to ensure the grant was properly used, so excellent record keeping is important. 

If a recipient of the grant does not use all grant funds or permanently ceases operations on or before the last day of the Covered Period (defined as beginning Feb. 12, 2020, and ending Dec. 31, 2021, or an alternative date to be determined by the SBA that is not later than two years after the date of enactment) any remaining funds must be returned to the Treasury. 

What’s the timeline like, and who gets priority? (Translation: When will I see the money?)

The SBA has 60 days from the date of enactment to formulate the rules and regulations of the program, and then applications open up. 

When that happens, you’ve probably heard that the first $5 billion has been earmarked for businesses with not more than $500,000 of 2019 gross receipts. Further, for the first 21 days, all grants will be prioritized for small businesses owned and controlled by women, veterans, or other socially and economically disadvantaged groups.

Beyond that, one can not automatically assume it will be based on a first come first served basis; it’s possible that the SBA could issue additional guidance. If the current PPP round is any indication, there’s going to be a heavy focus on helping out Main Street America — those operators who really don’t have access to capital or other financial resources. Average PPP loan sizes in this last go around are hovering under $70,000, so it will be interesting to see if they prioritize the smaller grants here too, before getting to those larger ones.

So, it seems like restaurants are in a holding pattern. Is there anything they can do to prepare while they wait for applications to open up?

It’s definitely a good idea to have everything locked and loaded. There are a few things you might consider doing:

  • Gather the right financial information. For example, financial statements and tax returns for 2019 and/or 2020. If you’re a smaller operator and you don’t have sophisticated recordkeeping, you may be able to show documentation like bank statements and deposits, which were allowed on the second draw PPP loans.
  • Get a DUNS number. The Shuttered Venues Operator program required applicants to have an active registration in the U.S. government’s System for Award Management (SAM). To do that, you’ll need a DUNS number. You can learn more about the process here: [link]

What’s the general consensus about the RRF? Do we think it will truly move the needle in terms of recovery for the industry? 

This is a long-awaited program and has been requested by many groups that advocate for the industry, including the National Restaurant Association, the Independent Restaurant Coalition, and various State Restaurant Associations.

Again, the fact that it’s a grant, not a loan, is a tremendous win — and being that the grant is not deemed to be taxable income to the recipients and permissible expenses are tax deductible makes this program that much sweeter for the industry.

Do I think it’s going to go fast? Yes, I do. While $28.6 billion appears to be a lot of money, there are numerous businesses that continue to be in economic distress and are hungry for a program such as this one. Hopefully this fund will give these businesses the support they need to make it through the next 6, 9, 12 months — until our country gets back to some semblance of a new normal.

About CohnReznick

As a leading advisory, assurance, and tax firm, CohnReznick helps forward-thinking organizations achieve their vision by optimizing performance, maximizing value, and managing risk. Clients benefit from the right team with the right capabilities; proven processes customized to their individual needs; and leaders with vital industry knowledge and relationships.

Instant Payments 101: What Every Restaurateur Needs to Know

Instant payments are having an identity crisis.

These days, a lot of technologies are masquerading as instant payment solutions or platforms. That’s primarily because there’s a lack of understanding or agreement as to what “instant” really means. (Case in point: Over a third of consumers claim to have used instant payments, even though the methods they use don’t even support real-time payments, according to PYMNTS.com research.)

We’ll refrain from referring to Webster’s, but suffice it to say: the definition of instant has gotten stretched and softened to the point where it’s frequently used in a way that’s misleading, or even #fakenews.

It’s a problem for a lot of industries, but especially for the restaurant and hospitality space. These employers understand the importance of instant payments for their employees, and they seek out the best ways to make it happen — often without realizing that the methods they’ve chosen aren’t actually instant, after all. 

So: here’s a breakdown of what instant payments really are, what they’re not, and why they’re so important for restaurant teams.

What are instant payments?

Instant payments are the immediate transfer of funds from one party to another. For restaurant employers, that means the moment money leaves your hands is the same moment your employees receive it. 

Cash is the “OG” of instant payments, and it’s still the greatest visualization of what real-time actually means. When you hand your employee a dollar bill, there’s no waiting, no holds, no delays: it immediately becomes theirs.

Unfortunately, as payments have gone digital, what’s categorized as “instant” has gotten a little cloudy. The bottom line is that just because a payment is digital or automated does not mean it’s instant. 

If you’re evaluating instant payment methods for your restaurant, keep in mind:

  1. Confirmation is not payment. Instant confirmation is a major culprit when it comes to confusion around instant payments. Once a digital payment has been initiated, it’s not unusual for both the sender and the recipient to receive an immediate notification that they’ve been debited or credited a certain amount. But an email, text message or phone notification doesn’t mean the transaction has actually been completed (or even initiated!).
  2. “Next business day” isn’t instant, either. Along those same lines, instant payments — by definition — shouldn’t come with a waiting period, whether it’s 2 a.m. or Christmas Day.
  3. Instant means instant for sender and recipient. On a digital payment platform, once the sender hits “send” or “submit,” they can essentially move on. It may not matter if there’s a lag time between the initiation and completion of the transaction. But for employees waiting on the other end, it can be a source of major frustration or anxiety if you don’t know when you’re going to get access to your funds.
  4. Access is a big part of the equation. Speaking of access to funds, we’d argue that it’s only an instant payment if it’s available for use immediately following the transaction, without unexpected fees or waiting periods.

Why are instant payments important?

Simply put: your people are your greatest asset — and that’s especially true in the restaurant space. 

Generally speaking, restaurant employers genuinely care about their teams. They want their workers to be successful and happy. And of course, successful, happy employees are also great for your bottom line. Why?

  • Keeping your employees happy is one of the best ways to keep your customers happy, too. There’s a lot of focus on delighting customers, and without question, that’s critical in the restaurant business. But delighting your employees is equally, if not more important. They’re the ones who interact with your customers day in, day out; they have a lot of power over the customer experience. .
  • Satisfied employees stick around. That means lower turnover, and less time and fewer resources funneled toward non-revenue generating activities — i.e., recruiting and training new employees.

Instant payments are “low-hanging fruit” when it comes to taking care of your employees in a way that benefits them and your business. That’s because:

  • They’re in it to get paid daily. Hospitality workers are some of the hardest-working people around. Even if they’re passionate about their jobs, it can be mentally and physically taxing work. Part of the appeal is the fact that they can get paid their tips on a daily basis. Unfortunately, cash shortages due to increasing credit card transactions have made that more of a challenge. Some restaurants have switched to payroll or prepaid cards: but the former means they don’t get paid daily, and the latter means they have to wait for transfers and/or pay exorbitant fees. And (excuse our French) that kind of sucks for employees who expect and deserve to get access to their earnings after each shift.
  • They deserve financial security. For many employees, getting paid right away is more than a perk; it’s a necessity. There are mouths to feed and bills to pay, and especially with shifts getting cut during Covid, instant payments are more important than ever.
  • Transparency matters. Restaurant managers are no strangers to tip disputes. Lag time between work and payment can lead to drama about who earned what. Instant payments go a long way in eliminating those questions (and ultimately, in building a culture of trust). 

How to choose an instant payment method

For restaurant employers who are looking into instant payment methods, our advice is simple: be a skeptic when you see the word “instant.”

Some digital payment solutions throw that word around, but often, there are caveats. Many of these solutions require you to load payments onto a prepaid card — and while that might feel “instant” for the employer, it’s certainly not the case for employees.

There may be a limited number of retailers or institutions that accept those cards, and if employees try to relocate funds to their bank, it could take up to 5 business days. Plus, many of those transactions come with unexpected, predatory fees. 

Instant (cashless) payments should pass this test:

  • Funds immediately debited from sender’s account
  • Funds immediately available to recipient
  • Money placed in or tied to recipient’s central banking account
  • No unexpected fees 

There are a lot of hidden problems with cash payments, especially when it comes to tipping out your employees. But cash’s biggest virtue is that it’s truly instant — which means it’s a great litmus test when you’re evaluating instant payment technology. Ask yourself: Is the method I’m considering as fast and seamless, for both parties, as handing over a dollar bill?

And if the answer is no, then it’s probably not instant — and you’ll be missing out on the most powerful benefits that true instant payment solutions have to offer.

What to Look for When Buying a Restaurant Business

When people are looking to get into the hospitality industry, they often make the assumption that they’ll need to start from scratch: come up with a concept, lock down real estate, purchase equipment, build a team — the list goes on. But that’s not always necessary.

Buying an existing restaurant business can allow restaurateurs to jump right into daily operations, without a lot of the legwork that’s required when you’re just starting up.

Buying a restaurant isn’t exactly risk-free, though — and it comes with its own set of challenges. If you have dreams of running your own restaurant or bar (or if you’re already in the biz and want to explore other options), here’s what to know about making a restaurant acquisition. 

6 benefits of buying an existing restaurant 

We’ll start with the upsides to buying an existing concept, versus getting your own off the ground. The running theme here is that the groundwork is laid, so a lot of those big decisions, and investments (as well as all the time and brainpower they require) are often already taken care of. 

 

1. You might have a ready-made team

 

The recruiting and hiring process is a big part of launching a restaurant, and the team you build can have a direct impact on your success. But finding (and retaining) good talent is tough: the hospitality labor market has been extremely competitive in the past few years. It can be hard to find qualified, reliable employees who work well together. 

When you buy an existing restaurant, you’ll likely already have a team (and a team culture) in place. While you may find there are some kinks to work out or changes to make once you get a feel for overall strengths, weaknesses and gaps, having a team who knows their role and each other can save you a lot of headache.

 

2. You don’t have to play the real estate game

 

You know what they say: location, location, location…can be a nightmare to find. Another perk of buying an existing restaurant is that you may not have to go through the grueling process of finding a good restaurant location. 

While a previous owner may be selling an existing restaurant because the lease is expiring, this isn’t always the case. In many instances, existing leases sell at below market value. If you have to buy a new lease, the landlord can reset it to a price that’s consistent with the going market rate, which means essentially, that you’ll be charged more. 

Our advice: take advantage of an existing lease to save money. But be sure there is enough time left on the lease to recover your expenses. Also, make sure it will protect you from unexpected liabilities. 

 

3. You might be able to leverage current operating licenses

 

Applying for operating licenses when you open a restaurant can often be a monumental task (check out our post on getting your liquor license, if you haven’t already!). When you’re looking at buying a restaurant, you may be able to use the existing license while your applications are processing, saving you a good chunk of time and money.

 

4. You have access to equipment and other physical assets

 

One of the biggest benefits of buying an existing restaurant is that it will already come with the equipment you’ll need to operate the business, as this is a costly and time-consuming expense. (Keep in mind, though, that the state of the assets will likely be reflected in the purchase price.) Some of the equipment and machinery you’ll most likely find include:

  • An HVAC system
  • A fully-operational kitchen
  • Code-required fire-prevention system
  • A ventilation system 

Of course, you’ll want to evaluate the equipment to make sure it’s in proper working condition. Hire a professional to inspect it if necessary.

Something else to think about is whether the restaurant equipment is owned or was being leased by the previous owner. If it was leased, be sure whatever contract was negotiated can be easily transferred to you with the same terms and conditions. Some questions to ask about previously-owned equipment are: 

  • When was the equipment purchased?
  • Are there any current issues? 
  • When was the equipment last repaired?
  • Is any of the equipment still under warranty?

5. You’ve got an existing customer base

 

Because the restaurant you’re interested in buying has already been in operation, it’s (probably) already got a built-in customer base. While this doesn’t necessarily mean you’ll spend less on marketing and advertising — that’s usually necessary whether you want to maintain or grow your business — it does mean there’s a little less risk involved. That is, have a general idea of what to expect in terms of volume, whereas opening a new restaurant is always a gamble.

 

6. Less financial risk

 

Generally speaking, it costs less to buy an already established restaurant than starting a new one, especially when you consider the risk you’re mitigating and the time you’re saving compared to launching your own restaurant.  

Questions to ask before buying a restaurant

Just like you would before any big purchase or investment, you need to do your due diligence prior to buying a restaurant business. (In fact, it’s never a bad idea to consult a professional advisor, like an attorney, business broker, or even an M&A advisor, depending on the size of the transaction.) 

While this certainly isn’t an exhaustive list of questions to ask, here are a few to get you started. And remember: don’t just rely on the previous owner’s answers. Make sure you’ve got access to financial/accounting records, contracts, permits, etc., and do your own market research so you get a clear, accurate picture of the state of the business.

 

  • Why is the owner selling the restaurant?

This should be the first question you ask. Maybe the owner wants to pursue other career opportunities or retirement — but there could also be some operational, financial, or team issues that you need to know about. They might not be dealbreakers, but just like you’d inspect a home before you buy it, you certainly want to know the good, the bad and the ugly before you sign on the dotted line.

 

  • How is the restaurant performing? 

A common practice when looking at buying a restaurant is getting access to any and all financial records the previous owner has kept. This will help provide valuable insight into the state of the current business. 

A (very) general rule of thumb is that many restaurants are valued at three to five times the yearly profit — but of course, that’s highly dependent on a wide range of variables. (Here again, it’s helpful to have an advisor who’s been through the process before to help answer questions around business value.)

 

  • What’s the competitive landscape like?

Which restaurants does your target compete against? How do you stand out among them? How do you expect that to change in the next 3-5 years? It’s not a bad idea to do a SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) to get a really good understanding of how the business is positioned in the market.

 

  • Which employees can you expect to stay on after the transition?  

When you’re buying a restaurant, it often comes with employees who have a history with the establishment. But sometimes when a new owner comes in, it can change the culture (for better or worse). Plus: some employees — especially key employees — may have developed strong working relationships with the owner. All of this can lead to personnel shifts. Some may be inconsequential, but if a chef or top managers chooses to leave, that could have a direct impact on the business.

You can probably get good insight from the seller, but as soon as you’re ready to let the rest of the team know about the potential (or pending) sale, have some very candid conversations with the current employees and get a feel for culture, chemistry, and their willingness to stay on board. 

Red flags and mistakes to avoid

While there are plenty of good reasons to buy a restaurant, that doesn’t mean there aren’t potential roadblocks to consider. When looking to buy a restaurant, you have the right to know about any past problems that affected the business. Here are some things to watch out for:

 

  • Liabilities and legal issues

Before you make your purchase, make sure there are no existing issues, legal or otherwise — like health code violations, unpaid taxes, ongoing litigation, etc. If there are, they could become your problem. You’ll also be responsible for all financial obligations so it’s vital you have a clear picture of the business’s financial history.

 

  • The restaurant’s reputation and brand

If you’re serious about buying a particular establishment, you’re likely already aware of any serious reputation/brand issues. But just in case: make sure you know how the business is perceived and whether it’s something you’d like to address.

For example, maybe the restaurant you’re buying is geared more toward business professionals, but you’d like to make it a hot weekend spot; or perhaps you get a lot of college kids and you want it to become more family friendly. Even if you’re buying a fixer-upper and you’re well aware that the brand needs work, it’s still worth understanding what needs to change. So: dig into review sites like Yelp, check out social media pages, or even do some research on your local Subreddit and other local online communities. 

 

  • Refusal to sign a non-compete

While this doesn’t have to make or break the deal, if the owner declines to sign a non-compete agreement—a contract stating that employees will not start their own version of the restaurant you’re buying in direct competition—it’s something to be wary of. This is especially true if the owner is also the chef, which means he or she might be able to take the recipes and menu concept with them, forcing you to start over and create your own.

To launch or to buy?

Launching your own concept is exciting — and it puts you in the driver’s seat. Like building your own home, you get to have a say in every single decision from the get-go. 

But it also takes time, money, and a whole lot of patience. If your goal is to simply get into the restaurant business and you don’t have a concept that you’re set on bringing to life, consider feeling out the market and seeing what’s out there. When you ask the right questions and do your due diligence, buying a restaurant can be just as rewarding (personally and financially) as starting your own.

Tipping Goes Digital: An Interview with PYMNTS.com

In case you missed it: our very own Brian Hassan made a recent guest appearance on PYMNTS.com’s “On the Agenda.” Brian spoke with Ingo Money CEO Drew Edwards and Reed Daniels, CEO of Minnesota-based pizza chain (and Kickfin customer!) Red’s Savoy, about how employee tip outs are going digital.

The big takeaways:

  • Restaurants are embracing change. Restaurant owners are being proactive about making strategic shifts to their operations right now — not in spite of Covid-19, but because of it. According to Brian, restaurants previously had little bandwidth to evaluate what’s working, what’s not, and where they can find efficiencies, but they now have a reason to double-down on making improvements that will serve them well in the pandemic and beyond.
  • Customers are adapting well: Change can be unpredictable, and quite frankly, a little scary. But another silver lining of Covid-19 is that customers seem to be extremely understanding and willing to adapt, Reed said. That’s yet another reason restaurateurs are finding that now is a great time to make strategic changes not only to their day-to-day systems and processes, but to their entire model.
  • Digital tip payments are on the rise: One of the key changes we’re seeing is a shift in the way restaurants pay out tips. This trend started long before the pandemic, but there’s now a greater sense of urgency around enabling cashless, contactless tip payments. Concerns about viral transmission are driving up credit card transactions and off-premise sales. As a result, there’s less cash on hand to pay out tips. That means more bank runs — which take even longer now, with Covid restrictions in place. And on the employee side, with a shaky economy and shifts being cut, workers need immediate access to their earnings now more than ever. 
To hear more from Brian, Reed and Drew, watch the full interview here!

What Are Ghost Kitchens: Everything You Need to Know

In case you haven’t heard: ghost kitchens are kind of having a moment.

Also called virtual, cloud, delivery-only, shadow, and dark kitchens, ghost kitchens are a relatively new concept that emerged in the past year or two. But in 2020 — thanks, in large part, to COVID — they’ve become a legitimate and even preferred alternative to starting up a full-fledged restaurant. 

Here’s the lowdown on ghost kitchens: what they are, why they’re gaining momentum, and four basic steps to launching your own ghost kitchen. 

What’s a ghost kitchen?

Ghost kitchens are essentially restaurants without the dining space. Their focus is to sell and fulfill online food orders for delivery using third-party apps like Grubhub, UberEats, and DoorDash, or with their own delivery operation. As a result, they typically have no visible storefront.

Because the concept is still evolving, there isn’t a hard-and-fast definition of a ghost kitchen.(It’s also worth noting that the industry hasn’t landed on consistent terminology, so phrases that fall under the “ghost kitchen” umbrella — e.g., virtual restaurants — could mean slightly different things, depending on who you ask.) With that being said, there are a few common ways ghost kitchens can be structured. 

  • Using a shared commissary spaces

These ghost kitchen facilities that are not located within a restaurant, so they’re strictly for delivery-only purposes. Several independent brands may use a shared kitchen facility simultaneously, or there may be multiple in-house brands developed and operated by a single management team. 

  • Launching virtual “spin-off” brands 

Some dine-in restaurants are launching virtual, delivery-only restaurants, and they’re leveraging their current kitchens to do so. As an example: Chicago-based Frato’s Pizza has always made and served pizza to dine-in customers. But recently, the owner has launched four “spin-off” restaurants from the same kitchen, including a milkshake concept and a grilled-cheese concept. While Frato’s continues business as usual, the four virtual restaurants operate as delivery-only. 

  • Renting out restaurant kitchens

Another trend we’re seeing: some restaurants are renting out their own kitchens to accommodate ghost kitchen brands that need space and equipment, creating an additional revenue stream for establishments that may be experiencing lower volume due to Covid.

Why ghost kitchens are appealing in 2020

Ghost kitchens are gaining traction quickly in 2020 for a myriad of reasons — with Covid leading the pack.

Even in pre-pandemic times, the average American orders out at least once a week, while more than 20% of Generation Z gets delivery more than three times a week. Those numbers are only going up as a result of Covid. Plus, restaurants are operating at reduced capacity, and patrons are more cautious about dining out. Ghost kitchens are a way that restaurants can take advantage of the boom in delivery orders without losing money on unused dining space (and all the costs that come with keeping it up).  

Another factor driving the ghost kitchen trend is the rise of the gig economy, in which ghost kitchens can hire freelancers to make deliveries at a fraction of the cost of third-party apps like GrubHub, UberEats, and Postmates. 

Rising real estate prices are also contributing to this trend. Why pay tens of thousands of dollars to open up a dine-in experience when you can rent out a much smaller space and hire delivery drivers for much cheaper?

Pros and cons of ghost kitchens

Here are a few of the pros and cons that both restaurant owners and their customers can expect from ghost kitchens.

Pros

  • Low overhead: As we mentioned above, not only is real estate often cheaper, but ghost restaurants don’t have to invest in the costs of hosting a dine-in experience like furniture, decor, and menu printing costs.
  • Faster opening times: Ghost kitchens can simply rent out space in existing facilities, so time-to-launch is dramatically decreased. 
  • Convenience: Delivery-only makes it easy for customers to enjoy restaurant-quality food, especially during the pandemic. 
  • Additional revenue streams: Established restaurants have the opportunity to generate additional revenue by renting out extra kitchen space to third-party ghost kitchen brands, or by launching delivery-only spin-offs from their own kitchen. 
  • Flexibility: Ghost kitchens can adapt quickly as market conditions or customer preferences change. 

Cons

  • Additional costs: If you’re an established restaurant adding on a virtual brand, there is an up-front investment involved, should you decide against running your own delivery operation. 
  • Lower-quality customer experience: In the hospitality industry, building customer relationships and loyalty is all about experience. That’s harder to control when you’re running a ghost kitchen. 
  • Brand awareness challenges: Though online visibility can help a restaurant, it also has to compete with the hundreds of other restaurant brands that can be found online. And because they all deliver, this means differentiators (like a prime location) won’t necessarily play into a customer’s decision. 

4 basic steps to setting up a ghost kitchen

Interested in setting up your own ghost kitchen? While it’s simpler, in some ways, than setting up a traditional restaurant, it’s also a relatively new concept — which means there’s a lot of uncharted territory. Here are four things to do if you’re considering launching a ghost kitchen. 

  1. Do your research: There aren’t a lot of templates for starting up a ghost kitchen, so you may have to get creative when you’re looking for resources. Seek out advice from teams who have been there, done that and learn from their successes (and mistakes).
  2. Define your concept: You don’t have to worry as much about location and ambience, which means your menu is really going to be the star of the show. Who are you competing against? How will you stand out? How will you make your food to-go friendly? 
  3. Find your space: When considering where to set up shop, so to speak, location may not matter as much since customers won’t be coming to you. But you do need to think about spaces that are suitable for cooking, whether it’s an existing kitchen space that you rent, a shared space, or your own facility. And if there are going to be multiple vendors using your space, is there ample room for comfortable cooking conditions and the supplies you need to start operation? You’ll also need to think about insurance coverage and safety inspections, among other things. 
  4. Create a marketing plan: Once your concept and brand are established, you need to form a marketing plan with a heavy digital focus. Social media, digital ads, and a polished website will all help with this effort.

If you’ve got your heart set on launching a restaurant but are worried about the up-front investment — or if you’re in the business but want to give a new concept a spin: the ghost kitchen model just might be for you.

9 Restaurant Industry Blogs to Follow in 2020

No matter your industry or profession, continuous learning is a key driver of success.

Whether it’s keeping up with news and trends, seeking out expert insights, or learning from others’ experiences, making a point to stay informed will keep you and your business ahead of the curve.

This is particularly true in hospitality, where it can be far too easy to do things the way they’ve always been done. As a result, restaurateurs risk being late to the table (so to speak) when it comes to innovative solutions or competitive advantages that can directly impact your bottom line.

In an ever-changing market (and especially now, during a pandemic), it’s never a bad idea to reevaluate the status quo. One way restaurateurs can keep an eye on where the industry is heading — and how the “other guys” are doing things — is by following restaurant industry blogs. 

Not only do restaurant industry blogs provide valuable tips of the trade, but they offer insights, news, advice, and stories from experts in the field. Bonus: it’s usually in a digestible, easy-to-follow format. 

Whether you’re new to the world of restaurant blogging, or you just need to freshen up your daily reads, here are a few of the best restaurant blogs and publications to follow in 2020. 

1. Foodable 

Foodable is really more than a restaurant industry blog: it’s an on-demand network specifically for foodservice professionals. Foodable boasts the largest collection of videos, coaching courses, and insights to help you improve your business. Its content also includes podcasts, virtual events, and articles, plus a huge index of industry professionals offering tips and advice for those who seek it. 

2. Modern Restaurant Management

This online magazine is the go-to source for restaurateurs. Modern Restaurant Management focuses on all aspects of restaurant management news. You’ll find daily news articles, expert advice, industry trends, profiles of experts in the field, and more, all geared around the restaurant management niche.

3. Open for Business by OpenTable

OpenTable’s restaurant blog offers tons of valuable info devoted to a variety of topics for newcomers and industry veterans alike. There’s great Q&A and video content, with categories like: 

  • Behind the Scenes
  • Day in the Life
  • Get Your Restaurant in Shape
  • How to Open a Restaurant 

4. The Restaurateur by KLR

If you need help with the business side of your restaurant business, KLR has got you covered. The accounting and business firm’s restaurant industry blog, The Restaurateur, specializes in the financial side of the restaurant industry. In other words, the fun stuff — like taxes, insurance, tipping policies, and more.

5. BevSpot Blog

This blog is devoted to the drink-making aspect of restaurants. Topics include culture, management, industry insights and tips, news, and more. Need to design the perfect drink menu? Want to know how to calculate exactly how many drinks are left in those near-empty bottles behind your bar? If you’ve got a drink-related query, BevSpot probably has a post on that.

6. The Restaurant Manifesto

The Restaurant Manifesto is different because it’s a restaurant industry blog devoted to diners rather than industry professionals. It’s all about helping customers improve their dining experience by offering tools to engage with waitstaff in a productive way, which then results in a better overall restaurant experience. Featuring all original content by a variety of industry professionals, content categories include Restaurant Life, Table Talk (server-specific), Dining Tips (geared toward customer etiquette when it comes to building relationships with servers), and The Service Bar.

7. Fast Casual

FastCasual.com has been reporting on the important news, events, and trends in the fast-casual industry since 1997. This restaurant blog is chock-full of resources, including a directory of service providers, slideshow presentations, video content, and industry research. Check out the resources section for great pieces like “Retailers Focus on Curb Appeal: Innovative Window Displays” and “Rebuild. Rebound. Reimagine: Restaurant Industry Steps to Recovery.”

8. Food & Beverage Magazine

Food & Beverage Magazine is a “digizine” offering news and trends covering all aspects of the restaurant and hospitality industry. If you’re more of a listener than a reader, Food & Beverage is right up your alley: they produce five (yes, five) podcasts: “Rogues on the Road,” “The Art Mann Podcast,” “A Fork in the Road,” and “The Hangover,” and “Savage Turner Rock Express,” and a YouTube channel. Subscribe to the newsletter and get the latest updates so you won’t miss the interviews, profiles, and news you need to stay on top of what’s going on in the industry. 

9. FSR Magazine

This print and digital magazine covers just about everything you can think when it comes to full-service restaurants. Its three primary content categories — Food, Operations and Growth — regularly include topics like menu innovation, food safety, marketing, employee management, finance, and much more. FSR also offers free, downloadable reports where you can keep up with changing trends and market conditions that could have a direct impact on your business.

Why Restaurants Should Consider Going Cashless (For Good)

The hospitality industry is in a constant state of flux these days. Restaurateurs have made swift and substantial shifts to protect their people and patrons due to Covid-19, and many are ready to return to some semblance of normalcy. But some changes should become permanent solutions.

If your restaurant has gone cashless due to the pandemic, that’s one shift you should strongly consider sticking with, long-term. And if you haven’t yet made the switch, there’s no time like the present. Right now, your customers are happy that you’re simply reopening; they’ll be more willing to accept changes — like no cash — in these initial stages.

Covid-19 has certainly provided new and compelling reasons for restaurants to go cashless, but it’s a trend that’s been growing for years. We asked Roger Kaplan of RK Innovation to share his insights on why now’s the time for restaurants to move away from cash and fully embrace digital payments.

What did cash flow look like in a typical restaurant, pre-pandemic?

Roger: The old saying “work for the cash” or “a restaurant is a cash business” just isn’t accurate. Even before Covid-19, the majority of restaurants had cash revenues that represented less than 10-15% of total revenues; at high-end restaurants, that number was closer to 5%.

In light of the pandemic and all of its implications — more off-premise sales and higher demand for contactless payments — credit card and digital transactions are continuing to increase.

What’s the problem with cash in restaurants?

Roger: Pandemic aside, our industry (and really, the world) has been moving toward
cashless, contactless payments for years. Cash, simply put, is hard work.

As noted above, cash now represents an incredibly small portion of most restaurants’ revenues, yet it requires an inordinate amount of time and headache.

There are bank runs to make and safes to hassle with. Cash tips require counting, recounting, and distribution — and they lead to inevitable tip disputes. Cash reporting is a pain, creating accounting nightmares and tax issues. There are bar bank blind checkouts and separate banks for bartenders. And of course, everyone’s aware of the inherent liabilities for theft and skimming when there’s a lot of cash floating around.

How has Covid-19 exacerbated the cash problem?

Roger: Not only does cash carry germs, but it creates more opportunities for person-to-person transmission when you think about all of the interactions cash requires customers exchanging cash with employees; managers tipping out employees; managers running to the bank; etc.

Plus, restaurants now have to manage an entirely different set of guest expectations and demands. Reopening during a pandemic requires new processes and workflows to ensure proper sanitation. In fact, if you want your customers to feel confident about returning to your restaurant, this has become as important as good food and quality service. It’s now a leading focus for hospitality workers, with the ultimate goal of keeping guests safe and comfortable as they return to restaurants.

But all of that takes time, labor, and financial commitment — and managers were already short on time and resources before the pandemic. Minimizing cash-related administrative tasks and bank runs is more important than it’s ever been. Cash elimination frees up valuable time that will allow managers to be out on the floor talking to guests, training staff, and generally ensuring that the “new normal” is running smoothly and to your standards.

What are the benefits of going cashless?

Roger: As stated above, when you remove cash from a manager’s work requirement and out of the operation, you gain an incredible amount of time to focus on your main purpose in a restaurant: sales, hospitality, operational execution, growth, and new business development.

That is: the parts of the restaurant business that managers want (and were hired) to do. No one hires a restaurant leader because they’re the best at cash handling.

How can a restaurant make a seamless shift to digital payments?

When it comes to customers, communication is key. If you’re just now making the switch to cashless, make sure your customers are aware of the change before they even step through the door. Consider making a note on your website, digital menu, and social media profiles, as well as adding visible signage to your restaurant.

Remember, this doesn’t have to be a change that happens overnight. It’s not a bad idea to ensure you still have the capacity to handle cash, at least for the short term, so that your patrons aren’t caught off-guard or unprepared.

Note: Roger has provided a sample statement for communicating the change to customers. “Due to Covid-19, in order to protect our guests and our employees, we are currently not accepting cash at this time. We thank you for your understanding and supporting our efforts to ensure everyone is safe.”

What about restaurants that still distribute cash tips to employees?

Roger: When it comes to distributing tips to your employees, you have two real options. Tipping out on payroll is one way to go, but that can become a huge problem for your people if they’re accustomed to getting daily, instant cash tip outs; waiting days or weeks for their earnings may not be reasonable. And with restaurant workers just coming back to work, receiving daily tips is paramount to their survival.

The better option is an instant, digital payment platform. Kickfin allows restaurants to tip out their employees in real time. Earnings go directly into employees’ accounts, the second their shift ends.

That makes life easier for restaurant owners and managers, but it’s also a great way to retain your people. If you’re going to pay me directly to my bank account after every shift — and your competitors aren’t — I’m going to be more likely to work for your restaurant (and stick around). 

Breaking Down the CARES Act: Labor Guidance for Hospitality Employers

We’ve been hearing a lot of talk (and a lot of questions!) about the CARES Act. Many hospitality employers and restaurateurs are wondering how, exactly, this new legislation can help them support their people during this difficult time.  

We partnered with the team at Dining Alliance, an affiliate of Buyers Edge Platform, to break down the CARES Act as it pertains to your employees. 

It is the goal of the Dining Alliance team to save restaurants time and resources by pulling the most pertinent information from the CARES Act to give to your employees. We found these particular provisions to be the most relevant to relay to restaurant teams during this time, as they apply to employee benefits, unemployment and 401k funds. We find it important to note that new developments are happening quickly within the CARES Act and other relief programs and we continue to suggest operators utilize the sba.gov and their state resources for the most up to date information.

Below are a few highlights that may be pertinent to restaurant workers and their employees.

Unemployment Compensation Benefits

  • Benefits extended from 26 weeks (in most states) to 39 weeks
  • Benefits are payable for the period beginning on January 27, 2020, and ends on December 31, 2020
  • The amount of benefits includes the amount that would be calculated under state law plus $600 per week for up to four months
  • Waiver of the usual one-week waiting period to receive benefits
  • States can receive funding for “short-time compensation” programs to subsidize employees who have their hours reduced in lieu of layoff. The government would fund the difference between reduced hour payment and the unemployment benefits.
  • There is a temporary program through December 31, 2020 to provide payment to those not traditionally eligible for unemployment benefits (self-employed, independent contractors, those with limited work history and others) who are unable to work as a direct result of the coronavirus public health emergency

Employee Benefits Provisions of the Act

  • Individuals are permitted to receive a distribution from their 401(k) plans at a maximum amount of $100k. This is aggregated across all plans that individual has (401k, IRA, etc.)
  • They will not incur the 10% excise tax
  • This is only permitted if the individual asserts that they have been diagnosed with COVID-19, a spouse or close family member has been diagnosed with COVID-19; or they have experienced a financial need due to quarantine, furlough or layoff caused by COVID-19.
  • Individuals will have the option to pay tax on the income from the distribution over a 3-year period or repay that amount back to the plan – tax free- over a 3-year period. Repayments are not subject to contribution limits.
  • The act also allows participants with outstanding loans to delay any loan payment due during the balance of 2020 for up to one year. To qualify, a participant must meet the same criteria outlined above regarding COVID-19
  • Plan amendments allowing this must be made before January 1, 2022
  • Employers may pay employees’ student loans during 2020 without income tax to the employee unless the expense has already been excluded from the employee’s income due to a qualified education fringe benefit
  • Group health plans are required to cover preventative care related to COVID-19 (including immunizations) without co-pays
  • Over the counter medicines and feminine hygiene products now qualify as “qualified medical expenses” for FSA’s and HSA’s.

Workforce Development

  • Provides for appropriations- ranging from $5 million to $51 million for each fiscal year from 2021-2025
  • Provides the HHS Secretary with the authority to award grants of at least $75k to schools, programs, or other entities that establish or operate Geriatric Workforce Enhancement Programs
  • Expands the types of nursing entities eligible to receive grants or contracts under the Public Health Service Act and authorizes appropriations of $254 million for year fiscal year from 2021 through 2025
  • Requires that within 1 year after the Act’s enactment, the HHS Secretary, the Advisory Committee on Training in Primary Care Medicine and Dentistry and the Advisory Council on Graduate Medical Education shall analyze the manner in which their respective programs strengthen the nation’s healthcare workforce needs and identify and remediate any gaps in their programs.
 If you have questions during this time, Dining Alliance is here to help. View additional resources here or contact us at (800) 260-0598.
 

DISCLAIMER: Buyers Edge Platform and its affiliates do not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. You should consult your own tax, legal and accounting advisors before engaging in any transaction.       

Is Your Restaurant Pivoting to Off-Premise Sales? Here’s How To Care for Your Employees.

These are uncertain times for the hospitality industry.

Virtually every restaurant, bar and hospitality group in the country is feeling the pain of this global crisis. 

But restaurant owners and operators are a savvy, resilient bunch — so it comes as no surprise that they’re finding creative ways to continue serving patrons while also taking care of their staff, despite state governments closing dine-in service at restaurants and bars as a result of the COVID-19 health crisis. 

Curbside, take-out or delivery is the name of the game now. But this shift has initiated a chain reaction that’s created an unforeseen problem for employees: 

  • More credit card transactions.
  • Less cash on site.
  • Employees have to wait days or weeks for paychecks to receive tips, or seek out predatory payday loans.

Fortunately, even with this new model, employers can still tip out their employees instantly and ensure their financial security. Here’s what you need to know.

The rapid rise of the “off-premise” model

Full service restaurants across the U.S. are pivoting to models that support off-premise food and beverage sales in order to sustain their business. For some, this simply means amplifying existing take-out and delivery operations. Others are living through a full operational reimagining – translating renowned in-person-only dining experiences to a version that can be had at the kitchen table. 

What does that mean for employees? 

Shifts have been cut, layoffs have happened — but it seems wherever possible, restaurants are making an effort to reallocate staff from the front-of-the-house to counter service and delivery roles. 

While this protects many jobs, it could benefit the restaurants, too, which would otherwise be losing sizable fees from the “big four” delivery services — GrubHub, Postmates, Uber Eats, and DoorDash. 

(It’s worth noting that while these services are currently running programs that appear to give restaurants a break, there’s a lot of fine print. For example: GrubHub is deferring fees now, but restaurants will still be on the line for those commissions in the relatively near term.)

Shifts have been cut, layoffs have happened — but it seems wherever possible, restaurants are making an effort to reallocate staff from the front-of-the-house to counter service and delivery roles.

Less cash on hand

An interesting trend has also emerged in light of all this change. The ratio for transaction medium that was historically 90% credit card and 10% cash has since moved close to 100% credit card transactions.

This appears to be in part driven by public sector health recommendations, but also because employers are taking a proactive stance on protecting the health of their staff.  Keeping cash out of employees’ hands is one way to reduce the number of germs they are handling during their shift.

(Side note: it’s not just cash that carries germs. Restaurants are adding NFC/contactless payments for in-person transactions so that the restaurant workers and customers don’t even have to pass credit cards back and forth.)

Where cash is still being accepted, restaurants are using products like Loomis SafePoint, which minimizes cash handling and keeps managers from having to go off-premise to make deposits. Plus, the cash is credited into your bank account the next day — like having a bank in your back office — which goes a long way when working capital/cash flow is critical.

Employers reconsider tip out process 

Tips continue to be the largest earnings center for staff, even with their takeout counter and delivery service assignments. There is tremendous community support for the hard work of these individuals. However, in an environment with consistently less cash, employers must choose an alternative method for tip outs. 

Cashless alternatives for tipping out   

Some restaurateurs choose to put tips on payroll. This allows management to use one system to pay out all forms of their income and track the key information needed for tax purposes.  The downside? Your staff has to wait until payday for their earnings to be available. This is forcing employees to utilize payday advance services, which are inherently predatory.

Other organizations may consider using a third party payroll card, which can be painful for your employees: transferring a balance from a payroll card to a bank account can take a full week, and paycards come with a host of hidden fees.

To ensure some level of financial security during an uncertain time, the best option is to give your staff instant, direct access to their earnings, without fees or wait times. Using a tool that sends tips directly to employees’ bank accounts makes life easier for employers and puts money exactly where your employees need it, when they need it.

At the end of the day, the hospitality industry – our industry – is full of smart and passionate people who are working hard to mitigate the impact of COVID-19 on the restaurant community. Now’s the time to get creative, think outside-the-box, and try out new tactics and tools. Your people will thank you for it — and you just might come out stronger on the other side.